R2011-34 AUTHORIZING AN AGREEMENT WITH CARL WALKER, INC.

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Mr. Matthew C. Newell, P.E. March 10,2011 • Review the priorities established in the 2009 report. Conduct a walkthrough of Garages B & C to establish any new/changed conditions. Prepare a written scope of priority repairs with an accompanying cost estimate for review by the City before proceeding with design. • Review with City representatives any requirements that may affect construction such as noise restrictions, dust and fume control, vibration restrictions, phasing,work hours, security, etc. • Prepare Construction drawings including a title sheet, plans, general notes, and appropriate repair and waterproofing details. • Lighting upgrades for the upper and lower level of Garage C are included in the project scope. We will provide electrical plans and details outlining the requirements for this work as part of the repair documents. We anticipate hiring an electrical engineering subconsultant, KJWW Engineering Consultants, Chicago, IL http://www.kiww.com/ to supplement our team for this work, and have included an allowance in our fee accordingly. • Prepare the Project Manual, including general conditions and technical specifications required to complete this work. This manual will include the "front end" documents (i.e., Bid Forms, General Conditions, General Requirements, etc.) so that Construction Documents may be submitted for a public bid process through the City of Decatur. We anticipate using AIA Standard Conditions of Contract for Construction, or other standard documents as provided by the City. We will also develop all required technical specifications to complete the work. These specifications will include recommended materials, preparation requirements, and installation requirements including warranties. • We anticipate providing an approximate 90 percent complete Construction Document package for review. • Final bidding documents will be provided electronically. Biddina During this phase we will assist in the bidding process and evaluation of contractor bids. Specifically we will perform the following services: • Assist in identifying qualified contractors. • Respond to contractors' questions, and if necessary,issue project addenda. • Chair a prebid conference and prepare minutes. • Assist in the evaluation of contractor bids and provide our comments and recommendations for award.