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,rw Page 2 <br /> �� <br /> City of Decatur,IL <br /> CMOM and Conserri Order Compliance Program <br /> Task 1: PROJECT MANAGEMENT AND COMPLIANCE TRACKING <br /> This task includes all project management related activities for Phase I Services only. <br /> Project tasks and deliverables are outlined below: <br /> 1.1. General Project Management <br /> 1.1.1. Establish project communications, controls, and procedures <br /> 1.1.2. Project financial tracking, reporting and invoicing <br /> 1.1.3. Coordination of tasks <br /> 1.1.4. Schedule maintenance <br /> 1.1.5. Monthly progress report <br /> 1.1.6. Quality Control Management <br /> 1.2. Meetings and Workshops <br /> 1.2.1. Project kickoff meeting. One kickoff meeting will be conducted at Decatur's office. All <br /> key City employees and AECOM task leaders will attend the kickoff meeting. <br /> 1.2.1.1. Review scope, deliverables and schedule <br /> 1.2.1.2. Discuss concerns and key issues <br /> 1.2.1.3. Discuss status of compliance and related activities <br /> 1.2.1.4. Conduct staff introductions and facilities tours <br /> 1.2.1.5. Establish project goals and major objectives <br /> 1.2.2. Progress meetings. Twelve (12) progress meetings will be conducted with six (6) <br /> being conducted in person at Decatur and six (6) being conducted via WebEx or <br /> conference call. <br /> 1.2.2.1. Review project scope, deliverables, schedule, and Order compliance <br /> progress. <br /> 1.2.3. Special Meetings and Workshops. Three (3) special meetings and/or workshops are <br /> included to discuss special circumstances and key issues that may arise during the <br /> project. Such meetings/workshops may be necessary in addition to the routine <br /> meetings and workshops in order to discuss unanticipated results or occurrences and <br /> achieve concurrence for approaches and resolutions. <br /> 1.3. Consent Order Compliance Tracking & Reporting <br /> 1.3.1. Review the schedule and cost estimates for the identified improvements <br /> 1.3.2. Prepare a monthly Order Compliance Progress Report (COCPR), documenting the <br /> status of the Order requirements. The COCPR will be submitted as an attachment to <br /> the monthly progress report. <br /> Deliverables <br /> • Agendas and meeting minutes <br /> • Monthly progress report including COCPR <br /> • Project schedule tracking and updates <br /> • Monthly invoices <br />