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CITY OF DECATUR <br /> ADMINISTRATIVE POLICY & PROCEDURE MANUAL <br /> Subject: IDENTITY-PROTECTION POLICY Number <br /> Effective Date July , 2010 Revision 0 Page 1 of <br /> 1.0 POLICY STATEMENT: The City of Decatur ("City") adopts this Identity-Protection <br /> Policy pursuant to the Identity Protection Act. 5 ILCS 179/1 et seq. The Identity <br /> Protection Act requires each local and State government agency to draft, approve, and <br /> implement an Identity-Protection Policy to ensure the confidentiality and integrity of <br /> Social Security numbers agencies collect, maintain and use. It is important to safeguard <br /> Social Security numbers (SSNs) against unauthorized access because SSNs can be used <br /> to facilitate identity theft. One way to better protect SSNs is to limit the widespread <br /> dissemination of those numbers. The Identity Protection Act was passed in part to <br /> require local and State government agencies to assess their personal information <br /> collection practices and make necessary changes to those practices to ensure <br /> confidentiality. <br /> 2.0 PROCEDURES: SOCIAL SECURITY NUMBER PROTECTIONS PURSUANT TO <br /> LAW <br /> Whenever an individual is asked to provide the City with a SSN, City shall provide that <br /> individual with a statement of the purpose or purposes for which the City is collecting <br /> and using the Social Security number. The City shall also provide the Statement of <br /> Purpose upon request. That Statement of Purpose is attached to this Policy. <br /> The City shall not: <br /> 1. Publicly post or publicly display in any manner an individual's Social Security number. <br /> "Publicly post" or "publicly display" means to intentionally communicate or otherwise <br /> intentionally make available to the general public. <br /> 2. Print an individual's Social Security number on any card required for the individual to <br /> access products or services provided by the person or entity. <br /> 3. Require an individual to transmit a Social Security number over the Internet, unless the <br /> connection is secure or the Social Security number is encrypted. <br /> 4. Print an individual's Social Security number on any materials that are mailed to the <br /> individual, through the U.S. Postal Service, any private mail service, electronic mail, <br /> or any similar method of delivery, unless State or federal law requires the Social , <br /> Security number to be on the document to be mailed. SSNs may be included in j <br /> applications and forms sent by mail, including, but not limited to, any material mailed ' <br /> in connection with the administration of the Unemployment Insurance Act, any <br />