R2010-05 AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH THE SANITARY DISTRICT OF DECATUR

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. � Public Works Memorandum NO. 2010-06 DATE: January 21, 2010 TO: Honorable Mayor McElroy and City Council P'^J FROM: Ryan P. McCrady, City Manager � �� Richard G. Marley, P.E., Director of Public Works SUBJECT: Addendum # 1 to the Intergovernmental Cooperation Agreement between the Sanitary District of Decatur and the City of Decatur for the K-Mart Pump Station and Force Main Replacement, City Project 08-25 and 09-32 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution approving Addendum # 1 to the Intergovernmental Cooperation Agreement between the City of Decatur and the Sanitary District of Decatur(SDD). The original agreement between the City and the SDD in the amount of $138,000 provided for the replacement of the K-Mart pump station located North of the Rural King Shopping Center on Maryland Dr. This addendum#1 adds $349,000 to the agreement to pay for the costs to construct a force main. The resolution authorizes the Mayor to execute and the City �i Clerk to attest to the addendum which authorizes the City to reimburse the SDD for design and � construction costs up to $487,000. The Addendum #1 amends the Intergovernmental Cooperation Agreement authorized under Resolution R2008-231 signed the 15th Day of December 2008. PWOR COUNCIL ACTION: December 15, 2008 - Council approved Resolution R2008-231 authorizing an Intergovernmental Cooperation Agreement with the Sanitary District of Decatur, (SDD) to replace the City's K-Mart pump station located north of the Rural King Shopping Center on the east side of the city. The resolution authorized the City to reimburse the SDD up to $138,000 for design and construction costs related to this pump station. July 27, 2009—Council approved Resolution R2009-65 authorizing the study of the K-Mart pump station to define the potential service area south of U.S. Route 36 along Illinois Route 121 and recommend options to accommodate the anticipated flows. September 4, 2009—Informational memo was sent to Council detailing the findings of K- Mart Pump Station Study prepared by BGM. The report defined the future anticipated flow of the developing area around the K-Mart pump station and the recommended solution to serve the area. September 11, 2009—Council Approved Resolution R2009-182 authorizing an agreement with Bainbridge, Gee, Milanski and Associates (BGM) for professional services to design the replacement of the K-Mart pump station and force main and provide construction documents for public bid. Page � 1