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<br /> Crt�o Deccrlcu�on behul o the Decu)tn�Policc De�a�7n�eni I
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<br /> Anti-Gnng ln�tr.'ntii�e
<br /> Agreen�enl #l0702G
<br /> SECTION 12. llISCLOSLJRE OF SOLICITATION FOR EMPLOYMENT
<br /> The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends
<br /> to solicit for employment any of the Authority's employees during any part of the award funding process or dui•ing
<br /> the term of any interagency agreement awarded.
<br /> SECTION 13. MAINTENANCE OF RECORDS
<br /> The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after tl�e
<br /> expiration date of this agreement, or 3 years after closure of Implementing Agency's most recent audit report,
<br /> whichever is later. The Implementing Agency shal]maintain, for this 3-year period, adequate books,records, and
<br /> supporting documents to verify the amounts, recipients, and uses of all disb�u-sements of fimds passing in coujunction
<br /> with this agreement;the agreement and all books, records,and supporting doc�mients related to the agreement shall
<br /> be available for review and audit by the Auditor General, federal awarding agency personnel, the Authority, or any
<br /> person duly authorized by the Authority; and the Implementing Agency agrees to cooperate fiilly with any audit
<br /> conducted by the Auditor General, the federal awarding agency,the Authority or any person duly authorized by the
<br /> Authority, and to provide full access to all relevant materials.Failure to maintain the books, records, and supporting
<br /> documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds
<br /> paid by the State wlder the agreement for which adequate books,records,and supporting documentation are not
<br /> available to support their putported disbursement.
<br /> If any litigation,claim,negotiation, audit, review,or other action involving the records has been started before the
<br /> expiration of flle 3-year period,the records must be retained until the completion of the action and resolution of all
<br /> issues that arise from it or until tlle end of the regular 3-year period,whichever is later.
<br /> SECTION 14. EL]GIBILI't'Y F(�R EI�IYLOYi�1ENT IN THE liNITED S"TATES
<br /> The Implementing Agency shall complete and keep on file, as appropriate, the Iminigration and Naturalization
<br /> Service Employment Eligibility Form(I-9).This forn�shall be used by the Implementing Agency to verify fllat
<br /> persons employed by the Implementing Agency are eligible to work in the United States.
<br /> SECTION 15. INSPECTION AND AUDIT
<br /> If required by revised Office of Management and Budget Circular A-133 "Audits of States, Local Governments, and
<br /> Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities.
<br /> Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biemlial audits. Audits
<br /> shall be made in accordance with the Gene►•al Accounting Standards for Audit of Governmenta] Organizations,
<br /> Programs,Activities and Functions, the Guidelines for Financial and Compliance Audits of Federally Assisted
<br /> Programs,any compliance supplements approved by the Office of Management and Budget, and generally accepted
<br /> auditing standards established by the American Instihrte of Certified Public Accowrtants. Copies of all audits must be
<br /> subnutted to the Authority no later than 9 months after the close of the Implementing Agency's audit period.
<br /> Known or suspected violations of any law encountered during audits, including fraud, theft, embezzlement, forgery,
<br /> or other serious ir►-egularities, must be immediately communicated to tlie Authority and appropriate federal, State,
<br /> and local law enforcement officials.
<br /> ILLINOIS CRIM/NAL JUSTICE INFORMATION AUTHOR/TY ,
<br /> Federal nnd State Grmrts Unit
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