R2007-28 AUTHORIZING EXPENDITURE OF CITY FUNDS

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4. Approval Required: All proposed work must be submitted to the City for written approval prior to commencing any restoration work(form attached). A detailed summary of the proposed restoration wark and costs must be submitted to the Department of Engineering and Infrastructure for approval. The Department will obtain clearance from the Department of Economic and Urban Development and, when required, the Histarical and Architectural Sites Commission prior to authorizing the work. If reimbursement costs are $5,000 or greater, the Department must obtain approval from the City Council. 5. Permits and Other Requirements: Any permit fees will be waived for this work. Permits may include a Lane Closure Permit, Permit to Work on Right of Way, and possibly an Electrical Permit. a. All work on private property will require a temporary construction easement from the property owner(s) (a standard form is attached and may be copied as necessary). The temporary easement form(s)must be included with the application for funding, b. All work on City right of way must be completed by a contractor that is licensed and bonded with the City of Decatur, c. If residents are performing the work, waivers must be obtained from the City and signed by each participant prior to the work being performed. 6. Inspection Required: All work will be subject to periodic and final inspection by a representative of the City. 7. Reimbursement: Upon completion of the work, the neighborhood should notify City I Engineering (424-2747) that the work is complete. A City representative will inspect the work ' and notify the neighborhood of the outcome of the inspection and if any items remain to be i completed. Upon approval of the work, the neighborhood must submit a Request for ' Reimbursement form and attach copies of all receipts for the completed work (or for materials or i equipment rentals if the work is completed by the neighborhood residents). a. If a contractor is used, he /she must be licensed and bonded with the City and must pay the I� ' applicable prevailing wage for Macon County for the month during which the work is I, performed. The current wage can be located on the Illinois Department of Labor website I or by contacting City Engineering at 424-2747. The City must receive a copy of the hourly � wages paid to each worker along with the receipts for the work. If neighborhood groups do their own work, prevailing wages do not apply. b. The City will not reimburse the neighborhood for time or tools purchased for the project. Equipment rental is reimbursable if provided by a licensed equipment rental agency within the City limits. c. City reimbursement of approved expenses will be made within 10 to 15 working days after the Request for Reimbursement has been submitted and approved.