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City of Decatur on beha]f of the Decatu�•Police Depa�-tment
<br /> Project Safe Neighborhoods
<br /> Ag�•eement#106026
<br /> SECTION 13. MAINTENANCE OF RECORDS
<br /> The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the
<br /> expiration date of this agreement, or 3 years after closure of Implementing Agency's most recent audit report,
<br /> whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records,and
<br /> supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction
<br /> with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall
<br /> be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any
<br /> person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit
<br /> conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the
<br /> Authority,and to provide full access to all relevant materials.Failure to maintain the books,records,and supporting
<br /> documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds
<br /> paid by the State under the agreement for which adequate books,records,and supporting documentation are not
<br /> available to support their purported disbursement.
<br /> If any litigation,claim,negotiation,audit,review,or other action involving the records has been started before the
<br /> expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all
<br /> issues that arise from it or until the end of the regular 3-year period,whichever is later.
<br /> SECTION 14. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES
<br /> The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization
<br /> Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that
<br /> persons employed by the Implementing Agency are eligible to work in the United States.
<br /> SECTION 15. INSPECTION AND AUDIT
<br /> If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments,and
<br /> Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities.
<br /> Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits
<br /> shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations,
<br /> Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted
<br /> Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted
<br /> auditing standards established by the American Institute of Certified Public Accountants. Copies of all audits must be
<br /> submitted to the Autharity no later than 9 months after the close of the Implementing Agency's audit period.
<br /> Known or suspected violations of any law encountered during audits, including fraud,theft, embezzlement,forgery,
<br /> or other serious irregularities,must be immediately communicated to the Authority and appropriate federal, State,
<br /> and local law enforcement officials.
<br /> The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement
<br /> related activities and expenditures. These records will act as the original source material for compilation of the data
<br /> required in Section 9 and all other program activity.
<br /> The Authority shall have access for purposes of monitoring,audit and examination to all relevant books,documents,
<br /> papers,and records of the Implementing Agency,and to relevant books, documents,papers and records of
<br /> ILLINOIS CRIMINAL JUSTICE INFORMATION A UTHORITY
<br /> Fecleral a�zd State Grants Unit
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