R2004-34 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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. ' a � • COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-14 February 20, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager �,� Stephen Swanson, P.E.,Director of Engineering & Infrastructure Matthew C. Newell,P.E., City Engineer�lJ� SUBJECT: Renovation of Parking Garage B, City Project 2003-12 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Renovation of Parking Garage B, City Project 2003-12, to Golf Construction, as the lowest, responsible bidder in the amount of $465,668.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: In April 2003 the City Council authorized a contract with Blank, Wesselink, Cook and Associates, Inc. (BWC), to prepare plans and specifications for structural repairs to City Parking Garage B located on the northwest corner of East North Street and North Water Street. The parking garage is experiencing some structural damage as a result of water getting into the structure. The proposed repairs include some deck replacement, column repairs, installing a waterproof wearing surface on the fourth floor and other improvements to facilitate better drainage through the structure. The City received bids for this work in August 2003. The Engineer's Estimate supplied by BWC was $325,000 and the low bids came in significantly higher than the estimate. Bids also significantly exceeded the City's budgeted project costs. At the time, it did not appear likely that funding would be available for the work. For these reasons, City Engineering rejected the bids and began working with BWC to either reconfigure the project into two phases or wait until closer to the end of the fiscal year in order to determine if funding would be available in the General Capital Projects Fund. With the cancellation of the Bayshore North Stortn Drainage Project and a reduction in several other minor projects, it has been determined that funding is available for the work. Staff directed BWC to make some minor modifications to the project that were requested by contractors who bid on the previous proposal, and prepare the project to be re-advertised.