R2003-99 AUTHORIZING REIMBURSEMENT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2003 - 36 June 30, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman., City Manager Stephen Swanson,P. E., Director of Engineering & Infrastructur��> / Matthew C. Newell, P. E., City EngineerG,,,,,,,,_ SUBJECT: Cresthaven Sump Pumps SUMMARY RECOMMENDATION: Staff recommends that the City Council approve the attached resolution authorizing the City Manager and the Director of Engineering and Infrastructure to reimburse Cresthaven Park residents for costs associated with disconnecting sump pump drain lines from the sanitary sewer. In addition, the resolution allows reimbursement to be made to all property owners in the neighborhood for expenses related to connecting sump pump drains to the City's storm sewer system or to the proposed sump pump drain line that is anticipated to be completed by Spring of 2004. The authorization is for a reimbursement of 50% of the costs up to a maximum reimbursement of $500.00 per property. The maximum authorized disbursement from the General Fund is $50,000. The resolution authorizes the City Manager and the Director of Engineering and Infrastructure to prepare guidelines (attached) regulating the disbursement of funds and to waive all City permits associated with the work. BACKGROUND: In February, 2002, the City Council authorized an agreement with Bainbridge, Gee, Milanski & Associates, Inc. (BGM), to investigate ongoing sanitary sewer overflows in the MacArthur Road / Shadow Lane area. In October, 2002, City staff received the final report from BGM. In December, 2002, a copy of the Executive Summary was conveyed to the City Council and authorization was received for City staff to poll the Cresthaven Park neighborhood as to the presence of sump pumps in area homes.