R2002-87 REGARDING DISCLOSURE COMMUNITY DEVELOPMENT BLOCK GRANT

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The City is requesting an exception to the CDBG regulations at 570.611. I • How long has the staff member been in the position at the City? Terry I� Cunningham was hired as a Neighborhood Program Specialist by the City in late li November, 2000. Ms. Cunningham was assigned as a liaison with several community organizations, including Decatur Community Partnership (DCP), shortly thereafter. In April of 2001, DCP approved bylaws and established a Board of Directors. Then, all �� representatives became "Board members" rather than just organizational representatives. � • Was she absent from any decision-making or voting authority when this ��, � � and all other otential ro'ects were u for a roval this ear. Ms. Cunnin ham P P J P PP Y 9 was present during the decision-making and scoring portion of the process for all I applicants except during the Decatur Community Partnership application review and �i scorin . Ms. Cunnin ham excused herself from the rocess durin the review of this 9 J P 9 � a lication. The review and scorin rocess is used b staff to ensure an a licant's �� pP 9 P Y pp , eli ibilit . This rocess of review alon with a formula for fundin activities is utilized to 9 Y P 9 9 I make recommendations to city council. City council has the ultimate authority to fund or not to fund or to partially fund a project/activity. II • How many staff vote on the recommended applicants and what is this Process? Five staff members participate in the review of the application. Each staff person is provided a copy of each application and scoring criteria. Staff independently scores each application. Staff meets after the applications are scored. Each application is discussed to ensure that CDBG requirements and Annual Action Plan priorities are being addressed. The scores are tallied for the application and divided by the number of staff participating in the review process. The information is entered onto a tracking/scoring spreadsheet. Then, using the priorities and a multiplier, recommendations for funding amounts are attained. The applicants program, scoring, , and funding are presented to the city council at study session. Council reviews the documents and discusses the applications. The public and/or applicants may comment during the session. The recommendations are then presented at a voting session which usually is held the following week. During this council session, public comments may be taken. Council puts the recommendations to vote. • Does the staff member have an role in a enc administration of the Y 9 Y � CDBG project after approval. The staff member does not have a role in the agency administration or the city administration of the sub-recipient. • How lon has the staff member been at Decatur Communi Partnershi as 9 tY P a board member and what is her role there? In A ril of 2001, DCP a roved b laws P pP Y and established a Board of Directors. Then, all representatives became "Board members" rather than just organizational representatives. Conflict of Interest-Decatur Communi Partnershi DCP tY P � )