R2001-61 AUTHORIZING NEGOTIATION OF A CONTRACT

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� i . !{, CONSTRUCTION '� MANAGERS Paul McChancy, Administrator Mass Transit BWC-CM #01-09 �, March 26, 2001 �, Page 2 'I Our procedure for addressing errors or omissions in architectural/engineering plans is �� generally the same regardless of the architect. BWCCM functions as a separate entity representing the Owner's interests and will: 1. Immediately assess the significance of the error or omission and potential for negative impact. The timing of the discov�ry of an error or omission and the response to the error or omission is critical. 2. Immediately advise the Architect of the error or omission and our assessment of potential negative impact. 3. Request an architectural solution and establish a schedule for the Architect's response. Again, speed is essential. 4. Review and coordinate with both the Architect and the Contractor, the steps necessary to eliminate or minimize any negative impact. This is particularly important with respect to any on-going construction work and could involve changes in work schedule or sequence. This requires cooperation between all parties and, in some cases, fast communication and quick field decisions. 5. Agree on the architecturaf solution with Architect and Owner and agree on any liability for the error or omission. 6. Issue any change order required to document any change. In some cases, these steps need to be completed in a matter of hours. Errors and omissions in architectural drawings occur in most projects. For projects in which BWCCM has handled construction phase services and BWCINC has been the architect, there have been few. However, some have occurred. An example including how we handled the situation follows. BWCINC prepared designs and construction plans for a multi million dollar expansion of the INTERMET— Decatur (formerly Wagner's) Foundry. BWCCM had responsibility for coordinating construction phase services for the building portion of the project. The first of several scheduled shipments of structural steel arrived early in the week during construction activities. After several columns were erected, BWCCM determined that those columns were too long. BWCCM reviewed the situation with BWCINC, the contractor and the steel supplier. It was determined that an elevation for an existing building truss was incorrectly shown on BWCINC's construction drawings. All parties agreed that the drawings were in error.