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DEPARTMENT OF WATER MANAGEMENT <br /> Memorandum No. 2016-04 <br /> January 26, 2016 <br /> TO: Mayor Julie Moore Wolfe and City Council <br /> FROM: Tim Gleason, City Manager <br /> Keith Alexander, Director of Water Management �t <br /> SUBJECT: Mixer Gear Box Emergency Repair <br /> SUMMARY RECOMMENDATION: <br /> Council adopt the attached Resolution authorizing an expenditure not to exceed $63,000.00 to <br /> Bodine Electric of Decatur for the Mixer Gear Box Emergency Repair at the South Water <br /> Treatment Plant. <br /> BACKGROUND: <br /> The South Water Treatment Plant has four mixer gear boxes that are critical components of the <br /> four exterior clarifier basins. The basins cannot operate without gear boxes. The gear boxes are <br /> a1128 years old. One gear box failed in late December that needed immediate repair. The reason <br /> for the immediate repair is due to the fact that if another gear box fails, the South Water <br /> Treatment Plant may not be able to meet all Federal and State drinking water standards. The <br /> option to purchase a new gear box was considered but one is not readily available as they are <br /> manufactured in Belgium. <br /> On January 13, 2016 City Manager Tim Gleason authorized the repair to begin in advance of <br /> Council's approval due to: 1) City staff not having the expertise and equipment to perform the <br /> work, and 2) the need to protect and conserve the public health. The authorization is attached. <br /> Bodine Electric of Decatur was assigned to perform the repair as they had the expertise, <br /> equipment and labor available to complete the work on time. Bodine Electric of Decatur's <br /> quotation (attached) is $61,210.70. Council is requested to authorize a cost not to exceed <br /> $63,000.00 for the repair in case unforeseen additional work is required to successfully complete <br /> the repair. <br /> The work began in January and is scheduled to be completed very soon. <br /> POTENTIAL OBJECTION: None foreseen. <br /> STAFF REFERENCE: ' <br /> Keith Alexander, Director of Water Management, 217-424-2863 or kalexander@decaturil.gov � <br /> BUDGET/TIME IMPLICATIONS: Funding is available in the Water Non Lake Capital <br /> Budget. <br /> Attachments <br /> cc: Randy Weaver, Water Production Maintenance Supervisor <br />