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. , . , <br /> BIDDING PHASE SERVICES <br /> The Scope of Services for the City of Decatur Clarifier Conversion Project, East Treatment <br /> Train Bidding Phase Services shall consist of the following tasks: <br /> 1. Reproduce and Distribute Contract Documents. Print plans and specifications <br /> and mail or deliver to vendors, contractors and plan houses. <br /> 2. Maintain Inventory of Plan Holders. Develop and maintain planholders list as <br /> required to distribute addenda when necessary and to provide planholders list for <br /> distribution to plan houses, vendors and contractors. <br /> 3. Pre-Bid Meeting. Prepare meeting agenda. Attend/conduct pre-bid meeting and <br /> prepare and distribute meeting minutes. <br /> 4. Issue Addenda. Prepare and issue addenda for clarification of the contract <br /> documents. <br /> 5. Respond to Questions. Respond to contractor and vendor questions for <br /> clarification of bidding requirements. <br /> 6. Attend Bid Opening. Attend bid opening and assist with the opening of the <br /> contractors' proposals and recording of contractor information. <br /> 7. Prepare Bid Tabulation. Tabulate bids and prepare and distribute bid tabulation. <br /> 8. Evaluate bids and make recommendation. Evaluate contractor bids for <br /> compliance with bidding documents and make a recommendation to CLIENT for <br /> award of construction contract. <br /> 9. Prepare Owner/Contractor Agreement. Prepare agreement between owner and <br /> contractor (construction agreement). Prepare Notice of Award and Notice to <br /> Proceed. <br /> A3 I <br />