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PUBLIC WORKS MEMORANDUM <br /> NO. 2016-13 <br /> DATE: March 16,2016 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Richard G. Marley, P.E., Public Works Director <br /> SUBJECT: Resolution for Annual Software License Agreement with Human Capital <br /> Development,LLC for ePrismSoft <br /> SUMMARY RECOMMENDATION: <br /> It is recommended that the City Council approve the attached resolution authorizing the <br /> execution of a four year extension of the Software License Agreement with Human Capital <br /> Development, LLC to assist in expanding the City's ability to reach minority contractors, and to <br /> track and report on minority participation in the City's contracts. The yearly licensing cost is <br /> $25,000. The City manager will be authorized to approve annual contract extensions pending <br /> satisfactory performance for three additional years to a maximum total expenditure of$100,000. <br /> With this four year extension, HCD will include a certification module that will enable <br /> contractors to enter their certification data themselves. This will save time and improve <br /> documentation. This extra$5000 module cost will be free to the City with multiyear <br /> authorization. <br /> PRIOR COUNCIL ACTION: <br /> March 2,2015—The City Council approved Ordinance No. 2015-07, creating Article 10 in <br /> Chapter 28 of the City Code titled Minority Participation Goals for Public Works Contracts. <br /> This new article set minority participation goals at 10% of the dollar amount of public contracts <br /> and 18% of total hours worked being performed by minority workers. <br /> BACKGROUND: <br /> In order to comply with the changes in the City Code pertaining to the participation of minority <br /> businesses and workers in Public Works contracts, the Public Works Department approached <br /> Human Capital Development(HCD)which maintains a database of minority businesses in <br /> Central Illinois. The City and County of Peoria, City of Springfield, and City of Champaign all <br /> have similar minority hiring goals and have retained the services of HCD. HCD developed a <br /> web-based software database called ePrismSoft to track minority participation in projects and <br /> connect the City directly to minority businesses in project advertisements for bidding <br /> opportunities. This system has been in operation for one year and works well. <br /> Page � 1 <br />