R2000-95 ACCEPTING THE BID - Laserfiche WebLink

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. � ' MUNICIPAL SERVICES MEMORANDUM 00-22 In addition to our own in-house study we located a firm in San Jose, CA, called I Primedia lnformation, Inc. who compares the cost to operate many different pieces of I equipment. They had information on the Elgin Pelican P and the Johnston 3000 Series � sweepers. Unfortunately, they did not have any information on the Athey/Mobil 3WS sweeper. The comparison sheet that they provided to us is attached (Attachment"A"). There cost includes depreciation, overhead, overhaul cost (incfuding parts and labor), field repairs and fuel. It is noteworthy to observe that the variance between these two units remains closely the same, despite the difference in actual cost categories used. With this information, the following comparison can be made: ELGIN BID JOHNSTON BID • Base Bid (3 Sweepers) $ 310,773 $ 272,040 Less Trade Ins (3 Sweepers) - 17,265 - 39,000 Sub Total $293,508 $ 233,040 Operating Cost Variance $ 0 $ 70,728 (3 sweepers X $23,575.83) Total Cost for five years $ 293,508 $ 303,768 Another factor that should be artalyzed is the resale value of the trade-ins. The average trade-in value submitted for the Elgin sweeper we have (5 years old) was $13,500. - The average trade-in value submitted for the Johnston sweeper we have (7 years old) was $ 4,004. .Granted, there is a difference in age, but it does seem that the Elgin maintains a higher trade-in value, but it is difficult to determine an exact value. Based on all the information available and the overall pertormance of the Elgin sweeper, we feel the Elgin Pelican is the most cost-effective sweeper of the two and would recommend that Elgin.sweepers be purchased instead of Johnston sweepers. This leaves only one other sweeper in question--the Athey/Mobil 3WS. As stated earlier, we have never owned an Athey so we do not have any firsthand knowledge of this unit. As mentioned earlier, Primedia lnformation, Inc., does not have any data on this unit. The Athey/Mobil 3WS sweeper has only been manufactured for the past three years: The manufacturer says they�made approximately 30 sweepers last year. In comparison, Elgin manufactured 217 Pelican P models and Johnston Manufactured 99 Model 3000. I asked Eco-Systems for a list of users and received eight names. Elgin supplied us with ten pages of Illinois users with their bid without being asked to do so. Only one of Eco-Systems users was from Illinois. Of the eight, I have not been able to contact two because my calls to them have not been returned. The manager of ECO-Systems said that"several of my other contacts are on vacation this week so I will have to call them next week and forward the info to you." This would indicate to me that there is some screening being applied. Page 2 of 4