R96-126 AUTHORIZING THE SUBMISSION OF AN APPLICATION

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Page 4. Keep Illinois Beautiful Grant Agreement. applied. The tirst report shall cover the period from the Ei'fective Date until March 30, 1997, which is to be submitted to the LTG no later than Aprii 15, 1997, and the second report shall cover the period of Aprii 1, 1997 untii June 30, 1997, which is to be submitted to the LTG no I ater than July 15, 1997. Grantee shall also submit a Final Performance Report as compared with the program objectives set forth at Exhibit B, no later than Jul 30 1997 I y , . n addition to these status reports, the LTG may elect to make monitoring visits to the site of the Program Activities or to any location where records pertaining to the Program Activities may be found, provided that advance written notice of the visit is given Grantee. Grantee shall comply with any request made by the LTG for additional information, clarification or documentation on Program Activities, including, without limitation, requests made within 60 days of the LTG's receipt of Grantee's final report, and at all times maintain appropriate records pertaining to the Program Activities, including, without limitation, records of actual costs incurred. �. Financial Mana�ement. Grantee shall be fully accountable for all funds received under this Grant Agreement and agrees to substantially adhere to the budget, which is attached hereto as "Exhibit C" (hereinafter, the "Budget"), and by this reference made a part hereof, unless granted advance written permission by the LTG to depart therefrom. In no event shall the line items of the Budget be changed more or less than ten percent (10°/a) by Grantee without prior written approval from the LTG. Grantee shall maintain effective control and accountability over all Program Funds, and any equipment, property, and other assets acquired by purchase or lease with Program Funds, as required by the LTG. A separate bank account must be established for Program Funds unless other arrangements for the segregation or tracing of Program Funds are approved in writing by the LTG. No other funds may be deposited into this account. 5. Fiscal Recording/Reportin�Requirements. The financial management systems employed with respect to Program Activities shall be structured to provide for accurate, current and complete disclosure of financial information. Furthermore, Grantee shall keep such additional records as the LTG may require to permit the tracing of funds to insure that they have not been spent unlawfully. Grantee shall deliver summary reports and copies of such records to the LTG, and supp(ement them with additional information, as requested. 6. Property Records. Grantee agrees to maintain appropriate property records and periodically conduct an inventory of all equipment or nonexpendable personal property purchased or leased with Program Funds. Property and equipment so acquired must be used on the original Program Activities as long as needed. While being used in connection with Program Activities, such property and equipment may be made available for "shared use" with other activities, provided that such use will not interfere with its use for the Program Activities. When no longer needed for the original purpose, such property and equipment may be used for other projects.