R2016-50 TO APPROPRIATE ADDITIONAL MOTOR FUEL TAX FUNDS FOR THE MOUND ROAD BRIDGE

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March 7, 2016—Council approved Resolution No. R2016-22 authorizing a Local Public Agency Agreement for Federal Participation to improve Mound Road Bridge over Spring Creek (East), Structure No. 058-3037. The Agreement authorizes up to $732,000 in Federal funds which represents 80% of the estimated construction cost of$915,000. BACKGROUND: On March 7, 2016, the City Council approved a City-State Joint Agreement for the reconstruction of the Mound Road Bridge over Spring Creek East. This agreement approved a maximum amount of$732,000 in Federal Funds and City funding to pay the balance of the project costs which were projected to be approximately$200,000 at that time. Total project funding for the proposed bridge work was authorized at $932,000. The Mound Road/Spring Creek(East) bridge project is a project of the Illinois Department of Transportation, which oversees projects of this type that use Federal Funds. IDOT advertised the project and bids were received at a State letting held in Springfield on Friday, Apri122. The results of the State bid letting were as follows: Compared to Engineer's Est. Bidder Bid Price Over/ -Under Stark Excavating,Inc. $1,022,767.94 11.82% Otto Baum Company, Inc. $1,039,830.68 13.69% Counry Contractors,Inc. $1,079,491.40 18.03% Sangamo Construction Company $1,091,653.52 19.36% Engineer's Estimate(Chastain&Associates) $914,619.00 ----- Stark Excavating, Inc. provided the low bid at the recent bid letting conducted by the Illinois Department of Transportation. Stark Excavating is headquartered in Bloomington, Illinois, and is a well known and well respected bridge contractor in the State. All of the bids received by the State were over the original estimate provided by the City's Design Engineer, Chastain &Associates. In accordance with State rules, IDOT will not allow a thorough review of the bid line items by the City, however, from the close grouping of the bids, it appears that the original estimate was lower than expected and the low bid provided by Stark is reasonable for the work required. IDOT's review of the bids indicated this as well, and that prices for the bridge beams were higher than expected across all of the bids. It is not likely that rebidding the project will result in better bid prices. To rebid the project will delay the work on a structurally deficient bridge until next year which will incur additional design costs and the added normal yearly inflation of construction costs. City staff recommends that the Council approve the additional MFT funds required and allow the project to proceed this construction season. Page � 2