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� ` � Management Information Services Division
<br /> Memorandum No. 95-10
<br /> . Page 3
<br /> 5. Digital telephone systems that interface with the new software and hardware system,
<br /> capable of upgrade to Enhanced 911.
<br /> 6. Mobile data computers for all City and County squad cars and three fire units.
<br /> 7. Infrastructure (antennas, transmitters, computers) to support RF (radio frequency)
<br /> data transmission.
<br /> 8. Services to convert existing criminal history, electronic map, and police report files to
<br /> work with the new system.
<br /> 9. Uninterruptible Power Supplies (UPS) to provide continuity of operations in the event
<br /> of power failure.
<br /> 10. Miscellaneous professional services, including training on the new system, design,
<br /> engineering, documentation, and project management.
<br /> 11. Potentially, the installation of Automated Vehicle Location (AVL) Systems in selected
<br /> police vehicles equipped with mobile data computers, subject to the availability of
<br /> resources.
<br /> Because the City's vision of a fully integrated approach to public safety information management
<br /> requires a high degree of integration among radio, computer hardware, software, telephone, and
<br /> recording device technologies, as well as a high degree of skill at project management, several of
<br /> the firms invited to propose chose to combine their efforts into a single proposal. Several others
<br /> declined to propose, since they could not provide a fully integrated solution. The City received
<br /> one proposal, from Electrocom, Inc. (partnered with HTE, Inc., Plant Equipment, Dispatch
<br /> Products, Inc. and several smaller suppliers) to combine e�sting technologies, which fully
<br /> responds to the stated requirements. A second proposal, from IBM, Inc., partnered with Data
<br /> Radio, Inc., offered to develop new technologies and software systems to meet the requirements.
<br /> Costs of these competing proposals are summarized at Enclosure 1. Both proposals were
<br /> reviewed and scored by a Technical Review Committee composed of representatives from
<br /> Emergency Communications, Management Services, City Police, City Fire, the Public Building
<br /> Commission, and the Macon County Sheriffs Department. From a technical standpoint, both
<br /> proposals are acceptable. The IBM proposal, however, while promising a slightly higher degree
<br /> of fit with the City's stated requirements, since it is essentially for customized software packages
<br /> written solely for the City, represents significantly higher risk. The IBM system has not yet been
<br /> written and therefore has not been operationally tested. Consequently, the schedule for
<br /> implementation of the IBM proposal would require approximately 18 months longer than the
<br /> competing proposal and would impose a much greater demand on City staff participation. The
<br /> Electrocom/HTE proposal, by combining existing technologies, represents significantly less risk
<br /> that a viable integration can be achieved within cost and within the City's schedule. The
<br /> Technical Review Committee unanimously recommended the Electrocom/HTE proposal.
<br /> Enclosure 1 also provides a third, reduced cost, alternative. The original Electrocom/HTE
<br /> proposal is premised on Electrocom acting as a "turn-key" vendor. This places them in a role
<br /> roughly analogous to that of a general contractor on a construction project, hiring and paying all
<br /> subcontractors, providing overall project supervision, and assuming all risks. The IBM proposal,
<br /> and the third altemative shown, shift the general contractor responsibility to City staff. By
<br /> dealing directly with the various subcontractors, significant cost reductions can be achieved. The
<br /> third alternative accepts the Electrocom hardware and HTE software proposals, separately, with
<br /> City staff filling the role of integrator/general contractor. Because this alternative entails
<br /> solicitation of bids from competing suppliers for such ancillary equipment as computer hardware
<br /> and console furniture at the appropriate point in the implementation process, some of the costs
<br /> shown in the enclosure for alternative 3 are staff estimates. Included in this current action are the
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