R94-101 AUTHORIZING AN AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION

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°- . + WHEREAS, the PLANNING AGENCY has specialized expertise in the area of transportation and land use planning and associated technical services and thereby has the necessary technical skills. NOW THEREFORE, the parties hereto do mutually agree as follows: 1 . Time and Performance. The services of the PLANNING AGENCY shall commence upon written notification by the DEPARTMENT and shall be completed by June 30, 1995. 2. Compensation. The PLANNING AGENCY agrees to perform all the services set forth and described in Appendix A of this AGREEMENT which are included in the Unified Work Program for transportation planning. The work covered by this AGREEMENT shall not exceed $41 ,250 of which the DEPARTMENT shall reimburse the PLANNING AGENCY eighty percent (80X) of the FTA Section 8 amount or $33,000 maximum, and the PLANNING AGENCY shall contribute twenty percent (20X) or $8,250 of the FTA match. This AGREEMENT does not include work funded with FTA Section 9 Funds and performed by the PLANNING AGENCY as set forth in the Unified Work Program. (See Appendix C for projected funding sources. ) The PLANNING AGENCY shall receive, as full payment for completing the work required of it under this AGREEMENT (except for additional work or extra work) , reimbursement of its eligible Actual Costs to the Extent they are in compliance with Federal Acquisition Regulations, Parts 31 and 32 and Federal Aid Policy Guide 23 CFR 1 .11 (a) ; 23 CFR 172; 23 CFR 420; and the Federal Transit Administration Regulations including the Project Management Guidelines Circular 5010.1 A; subject to an Upper Limit of Compensation under this contract not to exceed $33,000. 3. The PLANNING AGENCY shall on an annual basis, conduct an independent audit of is operations in accordance with OMB Circular A-128. The PLANNING AGENCY (and its subcontractors) certify that it shall maintain, for a minimum of five (5) years after completion of the AGREEMENT, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with the AGREEMENT; the AGREEMENT and all books, records, and supporting documents related to the AGREEMENT shall be available for review and audit by the Auditor General , the DEPARTMENT, the Federal Highway Administration, the Federal Transit Administration (hereinafter "AUDITING PARTIES") ; and the PLANNING AGENCY agrees to cooperate fully with any audit conducted by the AUDITING PARTIES and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish a presumption in favor of the state for the recovery of any funds paid by the state under the AGREEMENT for which adequate books, records, and supporting documentation are not available to support their purported disbursement. -2-